Executive assistant (Airport Development)
Date: Feb 22, 2025
Location: Budapest, HU
Company: budapestai
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Who we are:
Budapest Airport Zrt. operates the largest international airport in Hungary. In 2022, we won the Gold level of the British Investors in People international award for outstanding employers. The rating shows that BUD employees are proud of their workplace, feel that their opinions and ideas matter, and find their tasks diverse and engaging. If you work for us, you will find an open, international work atmosphere, a diverse and cohesive team where we are all committed to quality, development and the best possible travel experience! |
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Please note that we can only accept applications with English CV
Your tasks will be:
- Support the team via perform administrative and organizational tasks to a high standard
- Manage the calendars and meetings of the Airport development chief and deputy chief positions
- Adequately and continuously handle confidential company documents
- Handle the procurement orders, requests and incoming invoices in the ERP system
- Perform correspondence and managing calls in Hungarian and in English
- Support the expatriate colleagues’ administrative duties regarding their staying in Hungary.
- Organize managerial programs, keep records of deadlines, organize business trips
- Organize external and internal meetings and provide general administrative support:
- preparing meeting location and catering (if needed),
- Prepare internal and external meeting documents and presentations, ensure the availability of the necessary information
- Keeping meeting minutes
- taking care of visitors (including badge requests, parking access etc.)
- General administrative tasks associated with the activities in the team, with a particular emphasis on supporting the communication of the team
- Keeping contact with and internal and external colleagues during project
- Ensure the supply of the appropriate office equipment for the Airport Development team
- Assistance with development of senior management documents
- Manage the project team with HR related topics: work scheduling, absence registration, access permits, trainings, team meetings, airport badges, etc.
Our requirements:
- College/University degree
- Minimum 3 years professional work experience in administration/assistance
- Fluent written and spoken English and Hungarian
- Advanced level user of MS Excel, Power Point and Word
- Category B driver’s license
- Experience in multi-disciplinary work
- High level proactivity and ability to foresee upcoming actions to be taken
- Excellent time management and organization skills
- Strong ability to communicate with discretion
- Able to manage effectively a number of competing priorities
- Please note that the position requires on-site presence, therefore it provides limited home office opportunity.
What we provide:
- You will be an important member of Budapest Airport’s project team
- You will support the most enormous airport improvement projects
- Diverse, exciting and responsible tasks related also to construction industry
- International working environment, daily use of the English language
- Bonus system, travel to work allowance
- Private life and accident insurance
- Christmas bonus, free parking, employee discounts in various shops
- Various company events (e.g. Christmas party, Santa Claus party, Runway Run and other sport events, etc.)
- We care about the health of our employees: we support their well-being with free health screenings, mental health counselling and other activities.
Your future workplace:
Liszt Ferenc International Airport is located next to the 18th district and Vecsés. We are easily accessible by bus 200E from Kőbánya-Kispest, and Ferihegy Railway Station is right next to us (trains run from Nyugati Railway Station and Zugló every quarter hour). You can reach us by car via the expressway or the M0 and you don't have to worry about parking!
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